Administrative and office support roles are essential across all industries. From receptionists to executive assistants, office managers to data administrators - excellent opportunities with clear career progression. Many roles offer hybrid working, professional development, and the chance to work in diverse sectors.
Reception & Front Office
Receptionist
Various Organizations - UK Wide
£20,000 - £25,000Receptionists needed for offices, medical practices, hotels, and corporate buildings. Greet visitors, answer phones, manage appointments, handle post, and provide general administrative support. First point of contact for the organization. Excellent telephone manner and professional presentation essential. Experience with switchboards and booking systems advantageous. Opportunities across healthcare, legal, corporate, and hospitality sectors.
Medical Receptionist
GP Surgeries & Healthcare - UK Wide
£21,000 - £25,000
Medical receptionists for GP surgeries, dental practices, and private clinics. Book appointments, register patients, handle medical records, and liaise with healthcare professionals. Experience with EMIS or SystmOne advantageous but training provided. Understanding of patient confidentiality essential. Permanent positions with NHS pension scheme available. Opportunity to work in rewarding healthcare environment without clinical training. Term-time friendly hours in some practices.
Legal Receptionist
Law Firms - UK Wide
£22,000 - £27,000Legal receptionists for solicitors and law firms. Professional telephone manner, client greeting, diary management, and administrative support for legal teams. Experience in legal environment beneficial. Understanding of legal terminology and client confidentiality essential. Opportunities in City law firms and high street practices. Smart business dress required. Excellent entry into legal sector with progression to legal secretary or practice coordinator.
Administrative Assistants & Coordinators
Administrative Assistant
Various Organizations - UK Wide
£21,000 - £26,000Administrative assistants for offices across all sectors. General admin duties including filing, data entry, correspondence, scheduling, and supporting managers/teams. Proficiency in Microsoft Office (Word, Excel, Outlook) essential. Strong organizational and communication skills required. Opportunities in corporate, public sector, education, healthcare, and non-profit organizations. Many roles offer hybrid working. Great foundation for administrative career.
Office Administrator
SMEs & Corporates - UK Wide
£24,000 - £30,000
Office administrators to manage day-to-day office operations. Order supplies, coordinate facilities, manage databases, process invoices, and provide administrative support across departments. More autonomous than admin assistant roles. Experience with office management systems, bookkeeping software (Sage, Xero), and project coordination beneficial. Suit organized multitaskers who enjoy variety. Progression to office manager or senior administrator positions.
Project Administrator / Coordinator
Various Organizations - UK Wide
£26,000 - £32,000Project administrators and coordinators to support project managers and teams. Coordinate meetings, track project progress, maintain documentation, manage budgets/timesheets, and liaise with stakeholders. Experience with project management software (MS Project, Trello, Asana) advantageous. Work across construction, IT, events, marketing, and corporate projects. More responsibility than general admin with exposure to project management principles. Pathway to project management career.
Personal Assistants & Executive Support
Personal Assistant (PA)
Various Organizations - UK Wide
£28,000 - £38,000
Personal assistants to provide high-level administrative support to senior managers and directors. Manage complex diaries, arrange travel, prepare presentations, coordinate meetings, and handle confidential matters. Excellent organizational skills, discretion, and ability to work under pressure essential. Experience as PA or senior administrator required. Opportunities in corporate, finance, legal, and public sectors. Professional development and networking opportunities.
Executive Assistant (EA)
Corporate Organizations - London & Major Cities
£35,000 - £55,000Executive assistants supporting C-level executives (CEOs, CFOs, Managing Directors). Manage complex schedules across time zones, coordinate board meetings, prepare confidential reports, and act as gatekeeper. Anticipate needs and work proactively. Exceptional communication and organizational skills essential. Experience supporting senior executives required. Competitive salaries in City firms and multinational corporations. Exposure to senior leadership and business strategy.
Team Assistant / PA to Team
Professional Services - UK Wide
£25,000 - £32,000Team assistants supporting groups of professionals (lawyers, consultants, accountants). Coordinate diaries, arrange meetings, prepare documents, manage expenses, and provide general administrative support. Work across multiple fee-earners or consultants. Ability to prioritize and manage competing demands essential. Experience in professional services environment beneficial. Opportunities in law, accounting, consulting, and financial services firms. Progression to senior PA or practice coordinator.
Specialized Administrative Roles
Data Entry Clerk / Administrator
Various Organizations - UK Wide
£20,000 - £24,000
Data entry clerks to input, update, and maintain databases and systems. High level of accuracy essential. Fast typing speed (40+ wpm) required. Work with CRM systems, spreadsheets, and databases. Opportunities for remote working in many organizations. Entry-level position suitable for those wanting to enter admin field. Progression to data analyst, administrator, or specialist roles. Some evening or weekend work available for flexible hours.
HR Administrator
Various Organizations - UK Wide
£23,000 - £28,000HR administrators to support Human Resources departments. Process recruitment documentation, maintain employee records, coordinate interviews, administer benefits, and handle HR correspondence. Experience with HRIS systems beneficial. Understanding of employment law and HR procedures desirable. CIPD Level 3 or working towards advantageous. Excellent entry into HR career with progression to HR Advisor, HR Officer, or specialist HR roles. Exposure to all aspects of people management.
Finance Administrator / Accounts Assistant
Various Organizations - UK Wide
£23,000 - £28,000
Finance administrators to support finance teams with invoicing, purchase orders, expense processing, and reconciliation. Basic bookkeeping duties. Experience with accounting software (Sage, Xero, QuickBooks) highly desirable. AAT qualification beneficial but not essential. Opportunity to gain accounting experience and work towards qualifications. Progression to accounts assistant, bookkeeper, or management accountant. Strong attention to detail and numerical skills required.
Legal Secretary
Law Firms & Legal Depts - UK Wide
£25,000 - £35,000Legal secretaries to support solicitors with audio typing, document preparation, file management, and client correspondence. Experience in legal environment essential. Audio typing from dictation, knowledge of legal processes and terminology required. Specialist areas include Conveyancing, Family Law, Litigation, Commercial, or Private Client. CILEx qualification beneficial. Competitive salaries, especially in City firms. Professional environment with clear progression to senior secretary or paralegal.
Office Management
Office Manager
Various Organizations - UK Wide
£30,000 - £42,000Office managers responsible for overall office operations. Manage administrative staff, oversee facilities, handle budgets, coordinate IT and equipment, implement systems, and ensure smooth daily operations. Supervisory experience essential. Strong leadership, organizational, and communication skills required. Work across SMEs, corporates, non-profits, and public sector. Varied role with significant autonomy. Senior position with strategic input into business operations.
Facilities Manager / Coordinator
Corporate Organizations - UK Wide
£28,000 - £38,000
Facilities managers and coordinators to manage building operations, health & safety compliance, maintenance contractors, and workplace services. Coordinate repairs, manage space planning, oversee cleaning/security contracts, and ensure regulatory compliance. Experience in facilities or office management essential. IOSH or NEBOSH certification advantageous. Mix of strategic planning and hands-on problem-solving. Work in office buildings, hospitals, schools, or commercial premises.
Practice Manager
GP Surgeries, Dental & Medical - UK Wide
£35,000 - £50,000Practice managers for GP surgeries, dental practices, and medical clinics. Manage all non-clinical operations including staff, budgets, compliance (CQC), premises, and IT systems. Experience in healthcare management essential. Understanding of NHS contracts and regulations required. Lead practice meetings with GPs/partners. Strategic role balancing business management with patient care priorities. Competitive salaries with NHS pension scheme available.
Virtual & Remote Admin
Virtual Assistant (VA)
Self-Employed / Agencies - Remote
£20 - £40/hour
Virtual assistants providing remote administrative support to businesses and entrepreneurs. Services include email management, diary coordination, social media management, bookkeeping, customer service, and project coordination. Set your own rates and hours. Work with multiple clients or specialize. Requires self-discipline, excellent communication, and tech-savviness. Perfect for those wanting flexible, home-based work. Build client base through platforms like Upwork, PeoplePerHour, or direct marketing.
Remote Administrator
Various Organizations - Remote
£22,000 - £28,000Remote administrators for companies offering permanent work-from-home positions. Provide administrative support via email, phone, and online systems. Requires reliable internet, quiet workspace, and self-management skills. Experience with cloud-based systems (Google Workspace, Microsoft 365) essential. Sectors include tech companies, online businesses, and distributed teams. Equipment sometimes provided. Growing opportunity post-pandemic with many organizations embracing remote work permanently.
💡 Getting Started in Administration
Entry Routes:
- No Experience Required: Many entry-level admin assistant roles provide training
- Apprenticeships: Business Administration Level 2 or 3 - earn while you learn
- Temp Agencies: Register with recruitment agencies for temp-to-perm opportunities
- Transferable Skills: Retail, hospitality, customer service experience valued
- Volunteer: Gain experience through charity or community admin roles
Essential Skills:
- Microsoft Office (Word, Excel, Outlook, PowerPoint) - proficiency essential
- Communication skills - written and verbal
- Organization and time management
- Attention to detail and accuracy
- Customer service orientation
- Ability to work independently and as part of team
Qualifications That Help:
- NVQ Level 2/3 in Business Administration
- ECDL/ICDL (Computer literacy qualification)
- Touch typing certificate (40+ wpm)
- Pitman Training or similar secretarial qualifications
- Specialist: CIPD (HR), AAT (Finance), CILEx (Legal)
🔍 Finding Administrative Jobs
- General Job Boards: Indeed, Reed, CV-Library, Totaljobs
- Recruitment Agencies: Register with Office Angels, Reed, Hays Office Support
- Specialist Sites: PA Jobs, Secretary Jobs, Admin Jobs websites
- LinkedIn: Professional networking and job search
- Company Websites: Direct applications to organizations you want to work for
- Temp Work: Excellent way to gain experience and secure permanent roles
- Jobcentre Plus: Support with admin apprenticeships and entry-level roles
Top Recruitment Agencies for Admin Roles:
- Office Angels - Specialist admin & secretarial recruitment
- Reed - Large volume of office support roles
- Hays Office Support - Mid to senior-level positions
- Adecco - Temporary and permanent admin roles
- Manpower - Office administration across all sectors
Administration job listings compiled from Indeed, Reed, CV-Library, Office Angels, and company career sites. Salary information based on current UK market rates November 2025. Last Updated: November 2025
